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Diploma Replacements
Replacement Request and Costs
Once your degree has been posted and you have already received your original diploma,
you may then order a replacement diploma if needed. Replacement diplomas will include
the word “REPLACEMENT” centered at the bottom of the diploma with an approximate
8-9 font size. Also, signatures on the diploma will be updated to reflect those
individuals currently in office as well as the current name of the college, if
there has been a change.
Standard orders typically take 4-6 weeks after your request has been received
and processed. Tracking information will not be available.
Expedited domestic & international diploma shipping options are also available
for an additional service fee and UPS shipping charge. Expedited diplomas
typically arrive to you within one week after your request has been received and
processed. Tracking information will be available.
Lost/Damaged/Duplicate Copy Pricing:
Standard Replacement requests for an additional diploma copy or due to a lost or
damaged diploma - $75.00 per diploma.
Expedited Domestic Replacement requests for an additional diploma copy or due
to a lost or damaged diploma - $147.00 per diploma.
Expedited International Replacement requests for an additional diploma copy or
due to a lost or damaged diploma - $197.00 per diploma.
Name Change Pricing:
Standard Replacement requests due to a name change (legal or preferred names accepted)
- $25.00 per diploma.
Expedited Domestic Replacement requests due to a name change (legal or preferred
names accepted) - $97.00 per diploma.
Expedited International Replacement requests due to a name change (legal or preferred
names accepted) - $147.00 per diploma.
Fees may be waived for diplomas that are deemed missing or damaged in transit
by the postal service and are promptly reported to our office by the graduate within
4 months of a student’s degree conferral date. Please contact our office
directly at
PSC-Records@mail.wvu.edu so we can investigate the status of your diploma.
PDF/Electronic copies of diplomas are not currently available at WVU-Potomac State College.
How To Order a Replacement Diploma
Graduates can now order a replacement diploma and submit payment online using our
Credential Trust portal at:
Click here!
Alternatively, if you don’t wish to order using the link above you can instead
mail a
money order (no cash or personal/foreign checks accepted) written
out to “WVU- Potomac State College” and a completed Replacement Diploma Form for each diploma to:
WVU-Potomac State College
Academic Affairs
101 Fort Avenue
Keyser, WV 26726
Attention: Assistant Registrar
Diploma Retention Policy
Diplomas retained by or returned to the Academic Affairs Office will only be held for a period of two years from the date of degree conferral. This includes diplomas that are retained for financial or judicial holds or that have been returned to sender. After two years, any request for a diploma by the student will incur fees and fall under all policies associated with ordering a replacement diploma.
Diploma Pickup Policy
Diploma pickups are not available at WVU-Potomac State College as diplomas are printed and mailed directly to graduates from the vendor.